Module 2a — Office
Correspondence
and Records
| Course Guide | Module 1 | Module 2a | Module 2b |
Assignment preparation task 7: Letters
| This is also a good time to get in contact with your tutor. By this time, if you've been thinking about submitting a letter as part of your portfolio, you may have some questions about the kind of letter you are writing. Or you might like to have your tutor take a preliminary look at one of your drafts. If you have any questions or uncertainties at this time, do contact your tutor. |
For your assignment portfolio, you may submit up to two letters, which can be of any kind as produced at the ILO.
Your letter should be related to the work you do. No set length is required, although your letter should contain a number of paragraphs, not just single lines. It should be no more than two pages.
For your letter(s), here is a hyperlinked checklist of all the components needed for this part of the assignment:
Letter Assignment Submission
| Item # |
Item |
Notes |
|---|---|---|
1 |
The letter |
The first draft (template not required) and the final draft using any ILO templates as required. |
2 |
You should word this “As a result of my letter, my reader(s) will…” |
|
3 |
State the type of letter that you have chosen to write: inquiry, |
|
4 |
Go back to Section 1 of this module to review the different patterns of organization. |
|
5 |
Do not consider your tutor as one of your readers for this letter. Think of the actual people at work or beyond the ILO who will be reading this piece of writing. |
|
6 |
This checklist will help you review your work before submitting it. If you have any outstanding issues after working through the checklist, then you would need to do some more editing of your work. |
|
7 |
After you have worked through the checklist, include a brief statement on the differences between your first draft and your final version of this letter. Point out what you needed to revise on both the macro and micro levels of editing. Use the table provided in Assignment preparation task 6 to help you with your analysis. |
Complete this part of your assignment now before moving on to the next section on letters. However, you should not send your letter(s) to your tutor yet. All parts of the portfolio should be completed before submission.