Module 2a — Office
Correspondence
and Records
| Course Guide | Module 1 | Module 2a | Module 2b |
Assignment preparation task 8: Emails
The email submission for this assignment is slightly different from that of the letter and the memo. Select an email that you have received as a reader, not one that you have written. Choose an email that you have received as a reader, not one that you have written. For this email, you are asked to answer some questions about its effectiveness and then provide a revised version.
Email Assignment Submission
Use this question sheet to analyse the email you select.
| What type of email is this? (official, informal, private) |
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Do you know why this message was sent as an email and not some other form? |
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What was the writer’s intended purpose? |
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How did the email fail in meeting your needs as a reader? |
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Identify any other weaknesses |
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After you have rewritten the email to make it more effective, use the following checklist to review your work and include it with your assignment. This rewritten email should be at least three paragraphs long.
| Have you followed an appropriate organizational pattern for your message? |
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Does the subject line (if included) give a clear indication of your purpose? |
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Does the opening paragraph make the letter's purpose clear? |
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Is it clear what the reader has to DO? |
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Are all paragraphs unified and well constructed? |
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Do paragraphs flow easily from one to the next? |
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Is the level of formality/informality appropriate for the reader and context? |
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Has all unnecessary information been eliminated? |
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Have you been as brief as possible without leaving out any important information? |
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Have you created any problems for your readers by your word usage (jargon, abbreviations, unfamiliar words)? |
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Is the email free of any errors in spelling, grammar, or punctuation? |
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Have you followed formatting requirements for this type of correspondence? |
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