Module 2a — Office
Correspondence
and Records
| Course Guide | Module 1 | Module 2a | Module 2b |
Assignment preparation task 5: Memos
| This is also a good time to get in contact with your tutor. You might like to have your tutor take a preliminary look at one of your drafts. If you have any questions or uncertainties at this time, do contact your tutor. |
For your assignment portfolio, you may submit up to two memos, which can be of any kind produced at the ILO (circular, memorandum, minute sheet).
Your memo should be related to the work you do. No set length is required, although your memo should contain a number of paragraphs, not just single lines. It should be no more than two pages.
For your memo(s), here is a hyperlinked checklist of all the components needed for this part of the assignment:
Memo Assignment Submission
Item # |
Item |
Notes |
|---|---|---|
1 |
The memo |
The first draft (template not required) and the final draft using any ILO templates as required. |
2 |
You should word this “As a result of my memo, my reader(s) will…” |
|
3 |
State the type of memo that you have chosen to write: circular, memo or minute sheet. Be sure to follow the style and formatting conventions for each of these types. Justify why you are sending the message by memo or minute sheet rather than other forms of written correspondence like emails or letters. |
|
4 |
Go back to Section 1 of this module to review the different patterns of organization. |
|
5 |
Do not consider your tutor as one of your readers for this memo. Think of the actual people at work or beyond the ILO who will be reading this piece of writing. |
|
6 |
This checklist will help you review your work before submitting it. If you have any outstanding issues after working through the checklist, then you would need to do some more editing of your work. |
|
7 |
After you have worked through the checklist, include a brief statement on the differences between your first draft and your final version of this memo. Point out what you needed to revise on both the macro and micro levels of editing. Use the table provided in Assignment preparation task 4 for this purpose. |
Complete this part of your assignment now before moving on to the next section on letters. However, you should not send your memo to your tutor yet. All parts of the portfolio should be completed before submission.