Module 2a — Office
Correspondence
and Records
| Course Guide | Module 1 | Module 2a | Module 2b |
Assignment preparation task 10: Meeting records
If you have any questions about this part of the assignment, just send your tutor a note. You may also wish to send a preliminary draft or inform your tutor of the scope of your record. |
For your assignment portfolio, you may submit up to two meeting records, which can be of any type produced at the ILO (minutes, a note for the file, report, or summary note/record).
Click here for the meeting record certification form.
- Open a new Word document, and save it into the assignment folder that you have created.
- Prepare a record for a meeting you have recently attended. The record can be a set of minutes, a note for the file, a summary note, or any other type of record produced at the ILO.
- Ask the chairperson of the meeting to complete the meeting record certification form.
- Do not submit the record and certification form yet. Instead, keep a copy of each in your assignment folder so that you can submit them when you have completed each part of the Assignment.
- Submit the following checklist with your record.
What type of record have you written? |
Minutes, summary note, note for the file, mission report, etc. |
Who will be your primary readers for this record? |
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What is the main purpose in writing up this record? |
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Are all paragraphs unified and well constructed? |
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Is the level of formality/informality appropriate for the reader and context? |
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Has all unnecessary information been eliminated? |
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Have you been as brief as possible without leaving out any important information? |
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Have you created any problems for your readers by your word usage (jargon, abbreviations, unfamiliar words)? |
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Have you maintained a neutral tone without being unfaithful to the discussions of meeting? |
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Have you followed formatting requirements for this type of record? |
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