Assignment preparation task 13: Proofreading

Module 2b —
Report Writing

Course Guide

Module 1

Module 2a

Module 2b

Introduction

SECTION 1: From task to draft

SECTION 2: Key elements of a report

SECTION 3: Working with visual information

SECTION 4: Editing your report

Striving for brevity, maintaining comprehensiveness

Editing and proofreading

Final checklists

Assignment preparation task 13

Assignment 2b

Assignment preparation task 13: Proofreading

Module 1 provided some guidelines on proofreading techniques to help you catch the detailed editorial errors that can make a document look unprofessional or hastily written.

Click here to revisit the proofreading tips given in Module 1.

Finally, after you have completed all macro- and micro-editing tasks, you will need to proofread your report.

Following is a brief checklist of items to include for proofreading. Remember to check with your department to see if there is a checklist available to you.

Proofreading checklist
Style
Is my style consistent throughout?	Yes
Have I used a standard style for my references and citations (i.e., the Harvard style)?	Yes
Does the format I have used conform to acceptable ILO standards?	Yes
Have I formatted my work consistently (numbering, figures, tables, etc.)?	Yes
Is my draft free of spelling, grammatical and punctuation errors?	Yes
Are my pages numbered?	Yes
Have I followed a consistent style for using abbreviations? Have I spelled them out the first time? Have I kept a list to insert in an appendix to my report?	Yes
Numbers
Have I spelled out all numbers from one to ten in the text?	Yes
Have I written numbers greater than ten in numeric form?	Yes
Visuals
Have I used graphics, boxes, figures, and tables to draw attention to specific information?	Yes
Have I labelled them properly?	Yes

Record in your Reflections File any observations you have about this step. Also, record the length of time taken for this step.

Add up the time taken you have taken to complete all the steps in producing your report.

Make a final comment on the overall process and record any lessons learnt.

You are now ready to submit your report to your tutor for feedback and assessment.

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